Item No.	Item	Action by	Timescale
1	minutes of previous meeting
1.1	Minutes accepted as record of previous meeting.	N/A	N/A
2	MATTERS ARISING
2.1	Brigend – GVAA await Brigend Association procuring materials.	Brigend	TBC
2.2	Moorpark Place – volunteers await Disclosure Scotland. GVAA planning works for 2010.	DS	TBC
2.3	Radio City – GVAA providing advice for planters for 2010.	GVAA	2010
3	chairperson’s report
3.1	MM provided brief update:-
	a. Copies of correspondence to be retained at one location for ease of access & reference (AH office in Dalry). b. Database of members to be established. Completed following open night. Bev maintaining.	AH       Complete	N/A       N/A
3.2	Sub-committees established to co-ordinate the on-going projects for Brigend Community Centre (MM), Moorpark Place (JD & JM) and Radio City.   Also for fundraising (AH), communication (Bev) and project management (MM). Updates for next meeting.	All	17/09/09
3.3	Open Day – presentation delivered 17 June 09 at Radio City. Group felt attendance reflected the interest and support for the allotment group and feedback from the council had been positive. Discussion on future presentations in Beith, Gateside, Barmill & Dalry to lift profile further.  Will progress following Leader update meeting on 24/08/09.	All	24/08/09
	Group update – Update to be prepared for Kilbirnie Flower Show (05/09/09) and Dalry Show (29/09/09).	Bev	28/08/09
3.4	Marketing – Jon Davies setting up domain name (GVAA). Cost is circa £12. Jon is looking for IT support and ideas for the web site from new members.	JD   New members	31/08/09   ASAP
3.5	Funding – AH has prepared and submitted application to Leader for funding. Progress meeting scheduled for 24/08/09. Awards for All application is being developed, Audrey is looking for committee members to assist her with this. Also new members who are interested in assisting or who have skills in this area.	AH       AH	24/08/09       31/08/09
3.6	Business Plan – The group again looking for new members who have time and skills to develop business plans and finance. Please contact Jon Davies.	JD	N/A
3.7	Allotment Area – NAC have issued letter of intent regarding GVAA leasing the allotment site. This plot is adjacent to Kilbirnie Golf Course, behind Newhouse Drive. The group are progressing soil tests, change of use but potentially the land is suitable for the proposed 90 allotment plots.	All	On-going
3.8	NAC – The council allotment working group are working behind the scenes to provide NAC with direction and guidance for this flagship allotment project. A model allotment site identified at Clydebank. Committee will make contact and  see what can be adopted for GVAA.	Bev	30/09/09
4	TREASURER’S REPORT
4.1	JD advised £700 in the group’s bank account.  Funds spent on printing and materials for the Open Day.	JD	17/09/09
5	SECRETARY’S REPORT
5.1	Apologies from Secretary due to family matters.	N/A	N/A
6	ANY OTHER BUSINESS
6.1	Fund raising training -  various up and coming training. Important that the committee attend to understand the submission process.	All	N/A
7	DATE OF NEXT MEETING
7.1	Next formal committee meeting is Thursday 17 September 09 at 7pm at Radio City.	All	17/09/09
7.2	Future meeting dates:- Thursday 15 October 2009, 7pm at Radio City. AGM – Thursday 19 November 2009, 7pm at Radio City.